THE BOARD OF DIRECTORS

GUIDELINES & RESPONSIBILITIES

(FROM THE VWS BYLAWS)

BOARD OF DIRECTORS

[1] The Board of Directors of the VWS shall be comprised of the Officers and Directors as listed in ARTICLE IV[2] and ARTICLE V[2].

[2] The Board will function with clear definitions of term limits, responsibilities and most importantly, a process for cultivating and educating new up and coming Board seat replacements.

[3] The President of the VWS shall be the Chairperson of the Board.

[4] Board members shall be responsible for keeping the President informed of all situations within the VWS.

[5] The Board will meet four times a year. Interim meetings may be called as necessary, and when possible, will be conducted via telephone conference call to minimize undue travel. Meeting locations will be based upon the makeup of the Board of Directors, keeping in mind each member’s place of residence.

[6] The President shall each year appoint three members of the Board to serve on the Nominating Committee, one being designated as being in charge.

[7] The President shall each year appoint three members of the Board to serve as a By-laws Committee, one being designated as in charge.

[8] The President, with the consent of the Board, shall have the power to interpret, maintain, change, and develop, as necessary, the rules governing the affairs of the VWS, within the parameters of the By-laws, including potential changes to the By-laws, thus allowing flexibility in the day to day activities of the VWS.

OFFICERS

[1] All Officers may be from any state, region or country.

[2] Officers of the VWS shall be President and Chairperson, Vice President, Secretary, and Treasurer/Director of Membership.

[3] The duties of the Officers will include, but not be limited to the following:

[a] President and Chairperson. Shall see that the VWS runs smoothly and efficiently and in accordance with the By-laws by channeling information through each branch of the Board of Directors, thereby maintaining order and connection throughout the VWS. Shall keep abreast of member desires and issues, and act as a resource for conflict resolution. Shall run the Annual Meeting and Officer elections according to Robert’s Rules of Order. Above all the President shall hold the vision of the VWS in all decisions affecting its future direction.

[b] Vice President. Shall work closely with the President and be prepared to fill in for the President as necessary. Shall be well versed in all Board activities and take on responsibilities as needed within the Board structure as deemed necessary by the President. Shall prepare for potential succession to the presidency, thereby ensuring a smooth transition.

[c] Secretary. Shall be responsible for recording the minutes of all Board meetings and two annual membership meetings to be published within a thirty day period to the designated recipients. Shall be responsible, either personally or through delegation to a volunteer, for taking care of correspondence and other writing tasks for the VWS as the President and the Board may require. Shall be an active participant in Board discussions, providing council and assistance.

. [d] Treasurer/Director of Membership. Shall, along with the President, be the steward of the fiscal health of the VWS. Shall manage all income and expenses of the VWS, manage the bank account and officer credit/debit cards. Shall, unless otherwise assigned, maintain the membership database, although some database work may be assigned to volunteers. Shall keep abreast of membership trends. Shall, either personally or through delegation to a volunteer, send out welcome letters and information packets to new members, distribute brochures and other information, and pursue recruitment of new members.

[4] Currently serving officers shall not be required to pay dues during their terms of service. They may, however, exercise the option of paying dues.

DIRECTORS

[1] All Directors may be from any state, region or country.

[2] Directors of the VWS shall be Director of Exhibits, Director of Education and Events, Director of Communications and Public Relations, and Director of Volunteers.

[3] The duties of the Directors will include, but not be limited to the following:

[a] Director of Exhibits. Shall be in charge of the Exhibits Committee. Shall coordinate all facets of all exhibits with a volunteer team, involving soliciting venues, creating a prospectus, generating postcards, hanging and removing each show, negotiating terms of sale and commission with galleries, and overseeing the hiring of jurors for juried exhibits as necessary.

[b] Director of Education and Events. Shall be in charge of the Education and Events Committee. Shall, with a team of volunteers, plan educational activities and programs in concert with member desires, including the activities for both annual meetings.

[c] Director of Communications and Public Relations. Shall be in charge of the Communications and Public Relations Committee. Shall, with a team of volunteers, be responsible for planning and implementing all VWS communications and public relations activities. Shall oversee the development and implementation of promotional support material required and produced by other Board members.

[d] Director of Volunteers. Shall be in charge of the Volunteer Committee. Shall be responsible for developing a volunteer program that will strengthen the ability of the VWS to support and expand volunteer recruitment.

[4] Currently serving Directors shall not be required to pay dues during their terms of service. They may, however, exercise the option of paying dues.